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Iowa Publications Online User Documentation
General Help
General Help
Introduction
to Iowa Publications Online
What is it?
Iowa Publications Online is
a web-base depository for electronic publications from all agencies of the
State of Iowa. The depository is a place for state agencies to store the
documents they produce in electronic format that provides high quality
searching along with the public access that is statutorily mandated.
Electronic documents meant
for wide distribution to the public, in particular, reports mandated by state
code, should be deposited to Iowa Publications Online
What can be deposited?
Iowa Publications Online
currently accepts reports and newsletters. File formats accepted are Adobe PDF,
HTML, and Microsoft Word. If a document you would like to deposit is an
interactive website and/or is not in one of the accepted formats, it may not be
possible to deposit it at the present time. The Iowa Publications Online team
is working on making it possible to deposit and archive other types of
documents in the future.
Examples of documents that
should be included in Iowa Publications Online are:
Approval Process
The Process of approving documents that you have deposited to IPO will take 7-10 days. This will allow State Library staff to provide accurate metadata for your document.
Contacts
State Library of Iowa
Information Services
1112 E. Grand Ave.
Des Moines, IA 50319
515-281-4102
Iowa Publications Online
Editor
Margaret Noon, 515-281-4315
Iowa Publications Online Project Manager
Barbara Corson, 515-281-4352
Iowa Publications Online System Programmer
Paul Ertz, 515-294-6997
Browsing is a good way to access documents if you don't
have a specific idea of what you're looking for. There are two ways to browse
the archive, by subject and by year.
To browse the archive either use Browse By from the front
page or select Browse on the navigation bar at the top of the screen. Then
choose which property you wish to browse by, for example, "subject."
You will be presented with a list of possible values,
select one of these, and you will be given a list of references to documents in
the archive (if any) which match this value. To access a paper, simply click on
its reference in the display.
When you link to a document, you will be able to see the
subjects that relate to that document. Clicking on a subject link will lead you
to other documents with that same subject.
The archive offers two levels of searching, simple and
advanced. They are similar, but the advanced form lets you perform a
finer-grained search using more fields. Access the simple search using the
Search the Archive link on the front page, or using the navigation bar at the
top of the screen. To perform an advanced search, use the advanced search link
at the top of the simple search page.
Text Search
Fields
These are used to search fields like abstract or author.
These are the fields where there is a text entry area, and a popup menu just to
the right of it. Type your search terms into the box. You can decide how the
system will use your search terms by selecting one of the options from the
popup menu just to the right of the input box.
Match all, in any order.
In the example shown, the system
will search for records in which any of the title, abstract or keywords fields
contain both the word "patient" and "care".
Match any.
In the example shown, the system
will search for any record with either the term "patient" or "care," in any of
the title, abstract or keywords fields.
Match as a phrase.
In this case, the system will
search for your terms appearing exactly as you type them. In the example, the
system will return any record with the phrase "patient care" appearing in the
title, abstract or keywords.
Lists of
Values
With these you can select one or more values from a list of
values for the system to search for. If no value in the list is selected, the
system will ignore this field (i.e. it will retrieve records with any value of
this field.)
In cases where each individual record may have more than
one value attached to the list, you can also change search behavior by
selecting "Any of these" or "All of these" from the popup menu on the right of
the list.
Any of these.
If this is selected, any record
which has any of the values you select will be retrieved.
All of these.
If you select this option, a record
must have all the values you choose associated with it to be retrieved.
Years
When you're searching a year field, you can specify a
single year or range of years that you're interested in:
1999
retrieves
only records where the year is `1999';
1987-1990
retrieves
records with years between 1987 and 1990 inclusive;
1995-
retrieves
records with years of 1995 or later;
-1998
retrieves
records with years up to and including 1998.
Yes/No
Fields
Some fields can have the value yes or no, for example the "Refereed"
field. In this case, the search field lets you specify whether you want
retrieved records to have the value yes or no for this field, or whether you
have no preference, in which case the field isn't used to find records.
Certain services require you to register with the system so
that it can identify you, such as the document depositing services. When you
register with the system, you can register a username, email address and
password which must be confirmed. The system will email you a confirmation URL
to visit to enable the password.
Before you can start uploading items, you need to fill out
some personal details into a form (http://publications.iowa.gov/perl/users/record),
the registration e-mail will contain instruction on how to do this. This same
form is used to change user details once registered.